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Recreation Committee Minutes
Thursday, May 16, 2013 – 6:30 pm
Brooklyn Community Building
Jill Van Den Eng called the meeting to order at 6:35 pm. Jill Van Den Eng (chair), Stacey Hardy, Dorothy Frandy, Brit Springer, Sheri Maass and Tracie Meyer were in attendance. Tari Lust was absent.
Frandy made a motion to approve the minutes from the May 1 meeting. Hardy seconded. Maass abstained. All else voted aye. Motion passed.
Dime a Dip was a surprising success this year. It looked like dish donations were going to be slim after phone calls, but there was plenty of food and happy faces. Springer did an informal poll on how people heard about the event. Besides being repeat attendees, folks heard about it from phone calls from committee members. The event raised $438.58 after expenses. Hardy will put a Thank You message for contributors and patrons in the village newsletter.
Ideas for next year included having a sign featuring our other events at the entrance. A flyer listing our many events was picked up often. Meyer suggested putting flyers at Genesis and other rental properties to reach more community members. There was an impromptu live performance this year that may return next year. One new volunteer signed up to help.
Get Fit update: The Rec Run is June 8. Volunteers are needed to make the event a success. Frandy will help at registration at 7 a.m. People are needed for safety at road crossings, help set up, and at food and water table at the end of the race. Donations were acquired for chocolate milk and cheese, baked goods, t-shirts and some goody bag items. T-shirts need to be ordered now with updated logo and donators listed on the back. It will be the same colors as last year (red and white). The police department was informed of the route and date/time of race. Frandy will contact EMS to see if they will be available in case of overheating or injury.
Hardy suggested advertising in the newspapers and shoppers to attract runners and walkers for the event. Facebook offers promotional advertising for $50. The committee agreed to use budgeted advertising money for this purpose.
Frandy made a motion to spend $50 on Facebook ads and buy advertising in a local newspaper the week of May 28 in an amount not to exceed $100 to promote the Rec Run. Hardy seconded. All voted aye. Motion passed.
Summer Youth Recreation update: All employees have accepted offers of employment for the 2013 year. Van Den Eng and Springer are working on flyers for the school and call sheets to encourage residents to sign up for the program.
July 4 update: The DJ used last year may have moved to Tennessee. Other music entertainment options are being explored. Donation cans are being made and will be in the community soon. Donations from businesses are coming in. The Recreation Committee will sell soda this year. Van Den Eng will look at popcorn sales from last year and order accordingly, along with soda and glow sticks. Popcorn and soda will be sold for $1 each, and glowsticks for $2 each or three for $5.
Children’s games are in the planning. Gunny sacks are needed.
The committee will request an amplification permit and extension of park hours from the board at its June meeting.
No new ideas.
The next Recreation Committee meeting will be June 6.
Hardy made a motion to adjourn at 7:53 pm. Meyer seconded. All voted aye. Motion passed.