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Recreation Committee Minutes
Thursday, April 19, 2012
Brooklyn Community Building
Jill Van Den Eng called the meeting to order at 7:06 pm. Jill Van Den Eng, Tari Lust, Ginger Valiska, Brit Springer, Stacy Wolfe and Stacey Hardy were in attendance.
Hardy made a motion to approve meeting minutes from the April 5 meeting. Springer seconded. All voted aye. Motion passed.
Dime a Dip was discussed. New signs were painted and are displayed at each of the four entrances to the village. Springer made flyers for the event. She also created a poster to display at the event. Committee members will distribute flyers in Brooklyn, Oregon, Evansville and Belleville. The website has been updated with information. Springer will get the event posted on the Oregon cable channel. A flyer will be distributed at the Brooklyn Elementary school if approved.
Committee members received calling lists. The hours the donated dishes can be dropped off at the Community building were determined. The committee will set up on May 2 at 6 pm and meet at 7 pm. Committee members will take turns monitoring the building from 7 am until after the event on Thursday. Residents can drop off dishes at the community building between 6 and 8 pm on Wednesday and from 7 am to 4:30 pm on Thursday. Dime a Dip will go from 4:30 to 6:30 on Thursday, May 3.
Hardy has secured six volunteers already. Her paperwork says we need 13 volunteers for the event. Volunteers take tickets, serve food, cut bars, do dishes, collect trays, and run empty bowls to the kitchen.
Supplies have been purchased. The committee should be prepared to serve 600. Ice and half and half creamer will be purchased on the day of the event. Extra trays may be obtained from the Methodist church. Tickets will be separated into piles of 10 during set up.
The committee will have a volunteer sign up and advertising for upcoming events like Summer Youth Recreation and the fun run.
Registration forms, information sheets and a flyer were created for the Rec Run Fun Run/Walk on June 9. Registration forms will be available at the village website. Committee members will post flyers in Brooklyn, Oregon, Belleville and Evansville.
Van Den Eng sent a message to Police Chief Barger to look at the route, but has not heard from him yet.
A sponsorship form will be handed out to businesses for donations to print t-shirts or water, ice, snacks or goody bag items. One Ear Productions is donating a banner for the event.
Springer designed a t-shirt for the event. Shirts will be given to participants and will include a unique logo for the Rec Run and major sponsor logos on the back.
Volunteers will be needed to set up, take registration and at water stations on the day of the event.
Summer Youth Recreation will be from June 25 to August 2 this year. Wolfe is scheduling interviews with candidates for lead and assistant positions now.
July 4th update was sent via email from Dorothy Frandy. The board approved the fireworks contract. A rain date was set for July 5.
The Black Sheep band will play before the fireworks for the same fee as last year.
Posters advertising donation opportunities will be displayed in the Community Building during Depot Days. Collection cans will be at local businesses.
Frandy proposed a new idea for collections by making cards available at local businesses. When people donate $1 to the fireworks, they write their name on a card to be displayed at the business. The committee thought the Dime a Dip would be a good time to introduce the program.
Hardy made a motion to adjourn. Lust seconded. All voted aye. Motion passed. Meeting adjourned at 9:02 pm.