Selected Village Minutes
Village Board Minutes
Jan 09, 2012
PDF Version: 17339_2012-Jan-09_Village Board Minutes.pdf

VILLAGE OF BROOKLYN

January 9, 2012

The Village Board meeting was called to order on January 9, 2012 at 6:31 pm by President Walsten.  Trustees present were Steve Lust, Mark Bruner, Jessica Hawkey, Dorothy Frandy, Dean Van Den Eng, Todd Klahn.  Others present were Clerk Strause, Police Chief Barger, Public Works Director Langer, and Brit Springer.

Public Comments: none submitted.

Trustee Bruner moved, second Lust carried to approve the minutes of Dec 12, 2011.  Trustee Van Den Eng abstained. 

Trustee Frandy was to present the Recreation committee’s three prizes for holiday decorating; however, the prize winners were not present at the meeting.  The winners are 1^stplace $100 – Dan and Vicki Olson, 2^ndplace $50 – Terence Joyce, and 3^rdplace $25 – Chad Paynter.  Checks will be mailed to them.

President Walsten  - no report

Clerk Strause  stated the nomination process for three Village Trustee positions closed on January 3, 2012.  The April ballot order will be 1)Susan Mc Callum, 2)Steven E Lust, 3) Dean Van Den Eng.  Strause also gave an update on AB 182 and an amendment regarding prohibiting placing tenants’ delinquent utility charges on the landlord’s tax bill.  The amendment would require the Village to report the delinquency on the consolidated court automation program case management system once the amount becomes a lien on the rental property, allows the landlord to commence action in municipal court to collect the past-due amount from the tenant, and permits the Village to collect an advance payment from the tenant as a condition of receiving the utility service.  Strause stated she has again contacted Sen,. Erpenbach and Rep Ringhand opposing AB 182 in its entirety.  The League also does not support AB 182 although the amendment would be less problematic, it still makes it more difficult and costly for municipalities to collect on delinquent accounts.

Public Works: DPW radio purchase and second trunking issues continue to be discussed.  An invoice to General Communications this month would pay for DPW's radios in the amount of $7409.95. Because of the concern of communication coverage between DaneCom and WISCOM, the ordering of radios will be postponed at this time and the bill to General Communications pulled from the list of invoices to be paid.  Communication between Green County and Dane is also a concern.  Director Langer announced he has secured a donation from Pellitteri Waste Systems for a new, wireless scoreboard for Legion Park at a cost of $3278 which includes installation.  The scoreboard would be ordered from All American Scoreboard Company and would be installed in March or April.  It would cost $140 for a sign with Pellitteri's name placed under the scoreboard acknowledging who donated it.  Pelletteri Waste values their partnership with the Village and the community which is why they agreed to this one time large gift donation. Trustee Bruner moved, second Klahn, carried to accept this generous donation from Pellitteri and have the Village pay for the $140 sign.  A thank you will be sent to Pellitteri.

Langer presented the map showing the completed survey work done in Mt. Hope Cemetery with accompanying Resolution #2012-01.  Trustee Van Den Eng moved, second Frandy, carried to approve the Resolution that will be filed with the survey at the Register of Deeds Office.  Cost to survey the old section may be investigated at a later date. 

Langer reported that Spilde is working on year end reports.  The new Toolcat arrived year end.  Community Building southeast exit is now installed.  Quotes were sent out to video Teddy St sewer main with McCann being the lowest quote and will be doing the work.  RFQs for 2012 were also sent out for street sweeping and mowing and trimming at the cemetery.  Langer stated an option on the RFQ is for a three year quote which would lock in the price.  Weather still is not feasible to flood the ice rink as it would not stay frozen. 

Director Langer reported that he has a used flammable fuel cabinet for sale for $300.  The cost new is $900-1200.  The cabinet needs to be painted.  Public Works Committee has already approved this purchase from Langer.  Consensus was to purchase the cabinet from Langer.  Trustee Van Den Eng asked about some purchases that were labeled "replacement from theft" and questioned why he was not informed before the bills came in about the theft. Director Langer pointed out that because of confidentiality issues, he only notified Chief Barger and President Walsten. Chief Barger stated the investigation is ongoing with reports filed with the insurance company.  Langer stated changes have been made and the Wastewater Treatment Plant area is more secure now for protection. 

New Business:  Exterior lighting for the Community Building was discussed.  President Walsten reported that Eric Urtes, Strand Engineering, has been assisting with this project at no cost to the Village for his time.  Walsten offered pictures of lights from Madison Lighting and will further check online for compatible fixtures with the building's architecture.  Walsten will present options to ED Committee also. Langer will get prices after a design has been chosen.

Trustee Van Den Eng moved, second Frandy, carried to approve the $5,000 contract to Quarles and Brady, for bond counsel for the General Obligation Refunding Bond Issuance of $858,786. This bond issue will refinance the 2007 BAN and the 2002 water revenue bond at an interest rate of .95% from Union Bank & Trust Company.  Van Den Eng moved, second Klahn, carried to approve Resolution #2012-02 Authorizing the Issuance and Sale of an $858,786 General Obligation Refunding Bond which will close on February 1, 2012.  A copy of the resolution as adopted is attached hereto and incorporated herein by reference.

Unfinished Business:  Walsten moved, second Klahn, carried to postpone mission and goals statement for 2012  until the Feb meeting.  Walsten gave an update on the Union Bank & Trust lease agreement.  Village Attorney Christopher's letter to Attorney Shannon, UBT's attorney, was reviewed. Christopher has identified parts of the lease he has recommended for change.  UBT's Vice President, Steve Eager requested to meet with Walsten and Strause to discuss the changes in the lease.  Consensus was to have Walsten, Strause, and Eager meet to review concerns in the attorney's letter.  Discussion on the Concealed Carry Law/Ordinance and liability issues to post Village buildings was deferred at January Safety Committee meeting, thus no recommendations.  Village of Oregon has adopted their ordinance and the Clerk will request a copy.  Municipal Court update:   Walsten will contact Belleville's court system.  There is still no feedback from DOT on the joint agreement offered between the Village and Town of Rutland on the Hwy 14/92 drainage system.

Consent Agenda:  Frandy moved, second Van Den Eng, carried to pay all bills as presented, removing General Communication bill as previously discussed.

Committee Reports:  Safety:  Trustee Klahn moved, second Van Den Eng, carried to approve Policy #110 Worthless Checks Procedure with appendices and changes as noted.  Trustee Van Den Eng moved, second Klahn, carried to approve Policy #230 Sex Offender Registry Procedure.  Barger stated the department will be working with the Dept of Corrections and will verify if the registrant is living at the address where they are registered.  The proposed language for the ordinance Authorizing the Police Department and Police Chief will be taken to the Ordinance Committee for review.  Barger stated he had received approval on the DOT grant and will be ordering the radar unit.  The demo speed board previously looked at has been sold so another speed board will be located.  There were 901 police calls in 2011.

Planning and Zoning did not meet in Dec.  Their next meeting will be Jan 23rd.  Ordinance also did not meet in Dec  but will be meeting Jan 16th.  Fire-EMS-No report.  The new EMS Director is Roseann Meixelsperger.  EDC met on     12-20 and worked on revising Chapter 7 of the Comp Plan and will be meeting again soon.  Recreation-Frandy reported the committee is working on maybe having a fun run on Labor Day weekend and will be asking permission from the fire department.  Emergency Management will be meeting Jan 18th to finalize forms for the binders.

Personnel -Van Den Eng presented a revised Chapter 2.12 Village Retirement of the Employee Manual so that the wording would comply with the Act 10 changes adopted by the Legislature in 2011.  Van Den Eng  moved, second Hawkey, carried to approve the rewrite with a correction changing the word “are” to “will be” referring to eligibility for an employee working at least 1200 hours and will be employed for at least one year from the employee's date of hire. 

Finance:  Van Den Eng reported $932,000 was collected on 2011 real estate and personal property by 12/31/11 which is 42% for Green County and 42.5 % for Dane County.  The Heart of Brooklyn began their after school program in the gymnasium on Jan 2nd and all is going well.  Ad hoc Committees:   Recycling - Walsten stated she is looking for committee members.  Bluegrass-No update. Web - No update.

Bruner moved, second Klahn, carried to adjourn at 8:34 p.m. 

Carol A. Strause, MMC, WCMC, CMTW

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