Brooklyn Fire/EMS District

Brooklyn Fire & EMS Protection District Inc.
401 W. Main St.  
 Brooklyn, WI.  53521
 
Position Description
 Position: District Secretary/Treasurer (D S/T)
Reports to: District Board President
 
Position overview
The DS/T has overall authority and responsibility for operations of the office and some administrative functions. S/he provides clerical and accounting support to the Board and the Fire Chief and EMS Director.  S/he is often the day-to-day public face and voice of the District.
 
Essential duties and responsibilities

  • Be a champion for the mission, values and vision of the District
  • Help maintain a culture of safety
  • Maintain office equipment, machines, systems and space
  • Maintain processes and systems for records storage, retrieval, purging and data entry
  • Maintain relations with vendors, suppliers and business partners
  • Maintain a culture of teamwork, excellence and doing things right on time, the first time
  • Assist and support the process for hiring staff, process payroll and all tax filings.
  • Participate in the development of, and once approved, administer budgets within scope of authority, responsible for all State and Federal Financial Reporting, prepare and co-sign checks, prepare invoices
  • Manage office supplies inventory
  • Foster and maintain open communications with all stakeholders
  • Prepare meeting notices and minutes
  • Participate in meetings
  • Other duties and projects as may be assigned

 
Competencies

  • Strong analytical, computational, reasoning and problem-solving skills
  • Effective oral (in-person and phone) and written communication skills
  • Willing and able to take responsibility and be held accountable
  • Willing and able to embrace and act based on the mission, vision and values of the District
  • Skilled in the use of computer hardware and peripherals, Sage Peachtree, QuickBooks (or similar accounting software) and Microsoft Office Professional software, (Word, Excel & Outlook) internet search capabilities
  • Detail/accuracy-oriented, willing and able to multi-task
  • Team player
  • Willing and able to take direction from several people, prioritize work
  • Able to consistently produce assigned work on time
  • Willing and able to work with limited direct supervision

Required qualifications/requirements
Minimum 3 years accounting/bookkeeping experience including payroll.
Valid driver’s license and acceptable driving record
Able to pass a pre-employment drug screening and background test
Available for evening meetings for note taking/recording.
 
 
Preferred qualifications/requirements
Moderate experience-skill with Microsoft Word, Excel and Outlook. Experience with Sage Peachtree Accounting
 
Position characteristics
Salaried, exempt under FLSA, 2019 Budget Salary is up to $9,000
Estimated 30 - 50 hours per month.  (Estimated hours vary based on then-current work demands.)

 MAIL RESUME TO:
Joanne Van Norman
District Secretary/Treasurer
401 W. Main St.
Brooklyn, WI   53521-0250 

 
OR EMAIL RESUME TO:
 
sectreas@brooklynfireems.com

* * *   RESUMES MUST BE RECEIVED BY NOVEMBER 15, 2018   * * *

Interested in becoming a Firefighter, First Responder, Emergency Medical Technician (EMT), or Ambulance Driver.

Contact Fire Chief and/or EMS Director at

608-455-3812.

ADDITIONAL INFORMATION

Draft Legislature Bills

Please return the Property Inventory Form to: Brooklyn Fire & EMS Department - P.O. Box 250 - Brooklyn, WI 53521

Fire Dept Property Inventory Update